Volunteer EV Experience Resources

METRICS REMINDER!

The table below corresponds to event funding based on metrics.

  • Funding per Event
  • Interactions
  • Rides or Drives
  • Completed Surveys
  • $2,500
  • 100
  • 20
  • 15
  • $5,000
  • 250
  • 50
  • 30

Here are some resources to help with your Volunteer EV Experience project work. If you have any questions, please do not hesitate to reach out to the project team: info@driveelectrictn.org.

Expectations

Participating institutions will be asked to do the following:

  • Join recurring meetings with ETCF to plan events
  • Identify existing campus events to add on EV Ride & Drives
  • Secure a venue/location/booth/Ride & Drive routes for the events
  • Work with their institution’s internal communications team to promote the event on relevant social media channels, newsletters, etc.
  • Plan the needed outreach for Ride & Drive participants
  • Work with ETCF to determine how to get battery-electric vehicles (BEVs) that can be driven by event attendees to their events
  • Commit to at least 10 hours of event planning per month (split between meeting with ETCF and internal planning)
  • Identify a point of contact for participating in a “Drive Electric Higher Education” chapter to lead future events
  • Identify university/college departments or campus clubs or similar that want to help with the planning and event execution

Click the image below to download the full Volunteer EV Experience info sheet!

Event Prep Checklist – College/University

  • Prepare and compile all necessary items for tabling: table, table cloth, relevant fliers & handouts, paperweights
  • Work with site host to design a Route, Safety and Logistics Plan (see Route, Safety and Logistics Plan) (shared w/ East TN Clean Fuels)
  • For events, develop and distribute communications materials and press releases promoting the event 
  • Identify event partners, including local sponsors, EV Owners Clubs, local power companies, sustainability nonprofits, local government representatives, etc. who may support your event (These entities may provide onsite volunteers who can bring personal vehicles, food/drink, literature, prizes/swag or other resources for your event. If necessary, contact DET for help identifying relevant partners in your area.)
  • Contact local car dealerships to secure EVs for test drives
  • For public events, develop and distribute communications materials and press releases promoting the event
  • For public events, create online event pages (e.g., Eventbrite or Facebook) to help with event marketing and estimating event attendance
  • Share your event details with the DET Coordinator for assistance with promotion and outreach
  • No less than one week out, confirm availability and attendance of all participating dealership representatives, event partners, speakers and volunteers
  • Compile contact information for all involved parties (e.g., dealers, partners, speakers, volunteers), including day-of phone numbers (see Tracking Event Vehicles, Staff and Volunteers)
  • Send out occasional reminders to promote attendance, all the way up to the day of the event
  • If possible, designate a staff member or volunteer ahead of time to take day-of photos (including photos of every dealer representative and volunteer engaging with the vehicles and your attendees) as well as to post promotional materials across social media

Click the image below to download the full event checklist!